Job Title : AFL Events
Location : Victoria
Company : The AFL
Salary :
Open Date : 2023-04-03
Close Date : 2023-08-03
ABOUT US As an organisation, the AFL works tirelessly in all states and at all levels to enhance and grow the game – from grassroots to elite. Together, we put on the game, deliver important events, communicate with our fans, run community programs, develop coaches and umpires, collaborate with partners, delight members, support clubs and so much more. While our roles may vary, we are all united by a common goal, to progress the game so that everyone can share in its heritage and possibilities.
The AFL is committed to promoting and protecting the safety and wellbeing of children and young people in our care. Please note, we undertake several screening processes to ensure this commitment is upheld, this includes ensuring the successful candidate to this position holds a valid employee Working with Children/ Vulnerable People check and a satisfactory criminal history record check.
We are an Equal Opportunity employer and firmly believe that diversity and inclusion is an important part of both the AFL and the communities in which we operate. Our game is for everyone, and we strive to be a workplace for everyone.
Aboriginal and Torres Strait Islander peoples are encouraged to apply.
AFL EVENTS Our world class AFL Events Team are currently seeking applications for the below listed positions:

• Senior Events Executive
• Events Executive
• Events Coordinator

The AFL Events Team are responsible for the successful delivery of a number of the AFL’s Major Events consisting of awards nights, corporate hospitality, public events, executive events and match day events.
The AFL Major Events Calendar is exciting! And includes but is not limited to the Toyota AFL/W Premiership Season Launch, Anzac Day, Dreamtime at the ‘G, Australian Football Hall of Fame, All Australian, Charles Brownlow Medal, Toyota AFL Grand Final Parade and Live Site, Footy Festival, Toyota AFL/W Grand Final events and AFL/W Draft.
Our Events Team vacancies hold varying responsibilities in contributing to and delivering on the creative aspects and end to end coordination of our Major Events. Please see below detailed role descriptions for more information and be sure to indicate which of the three positions your application aligns to when submitting your interest - we look forward to hearing from you!
Senior Events Executive The Senior Events Executive is responsible for the leadership of an Events Executive/ Coordinator throughout the end-to-end delivery of an AFL Major Event. The Senior Events Executive may also be solely responsible for the execution of an Event/Function throughout the calendar year. Key Accountabilities:

• Concept development
• Run sheet and production schedule creation and management
• Critical Path/Milestone planning
• Entertainment including MCs, speakers, etc. Along with the production of MC Notes
• Organisation of AV production and venue requirements
• Sponsor liaison and implementation
• Scheduling and management all event staff including Event Hosts and Stage Managers
• Liaison with internal stakeholders
• Managing the design and production of all collateral and overseeing AFL website and social media platform content
• Creation and management of full event budget which complies with department allocations
• Producing event debrief reports demonstrating the successes and areas for improvement
• Identifying opportunities for continuous improvement of the Event Management Software (Aptify) to ensure maximum efficiencies are achieved
• People management including workload, event execution, support and performance
• Providing additional support to the Director of Events & Match Day with regard to the delivery of other events not specified, as required

Core Competencies:

• Ability to efficiently establish an appropriate course of action to accomplish a goal despite changing tasks or responsibilities
• Ability to be creative and innovative to ensure events are always the benchmark
• Strong attention to detail and administration capability
• Able to control and maintain processes, people and tasks
• Ability to budget and allocate resources effectively
• Strong verbal and written communication skills
• Ability to establish and maintain effective relationships with internal and external stakeholders
• Ability to remain effective when faced with changing tasks/ responsibilities
• Ability to manage people within a high performance environment
• Ability to run end to end events and production including all elements within the process

Mandatory Requirements:

• Demonstrated experience within the events industry
• Demonstrated experience in running end to end events and production
• Knowledge of event venues and production requirements
• Budget management skills
• People leadership skills

Events Executive The Events Executive is responsible for the successful delivery of a number of the AFL’s Major Events and for the leadership of an Events Coordinator. Key Accountabilities:

• Contributing to and leading concept development processes
• Run sheet and production schedule creation and management
• Accurate, timely and professional end to end management and coordination of events including venues bookings, catering, guest lists, MCs and MCs notes, AV equipment, setup etc
• Providing clear and frequent communication to internal and external stakeholders as well as sponsors
• Scheduling and leading event staff including Event Hosts and Stage Managers
• Production of event debrief reports demonstrating the successes, areas for improvement and guest feedback
• Supervise the Event Coordinator and provide assistance and guidance as required
• Challenging existing processes in order to support improvement/ efficiencies

Core Competencies:

• Demonstrated experience in the events/ hospitality industry with the confidence to facilitate the end-to-end delivery of an event/function
• Knowledge of event venues and production requirements
• Ability to manage and coordinate a variety of activities simultaneously and within set timeframes
• Ability to be creative and innovative to ensure events are always the benchmark
• Strong attention to detail with excellent verbal and written communication skills
• Ability to establish and maintain effective relationships with internal and external stakeholders
• Ability to manage people within a high-performance environment

Events Coordinator The AFL Events Coordinator is responsible for supporting the successful end-to-end delivery and administration of a number of events on the AFL Calendar. The Coordinator will also be responsible for upkeeping the AFL Events database, assistance with stock management and other various tasks across the team. Key Accountabilities:

• Guest list management and invitations, RSVPs, table allocations etc
• Identify, book and coordinate venues/catering/ security/audio & visual requirements
• Coordinate running sheets and production schedules
• Coordinate MC notes and entertainment content
• Coordination of function hosts & talent including dressing rooms/ travel/ transfers/ accommodation
• Production of key documents, events kits, accreditations
• Coordination and management of Football Clubs and local/ state bodies to assist with ticketing and Match Day requirements
• Working with naming rights partners, third party suppliers and internal departments to ensure desired outcomes are met
• Production and distribution of post-event feedback surveys
• Administrative task including the upkeep of our Event Management Database
• Other assistance/ support across Major Events as required

Core Competencies:

• Ability to manage and coordinate a variety of activities simultaneously and within set timeframes
• Ability to be creative and innovative to ensure events are always the benchmark
• Strong verbal and written communication skills
• Ability to establish and maintain effective relationships with internal and external stakeholders
• Ability to remain effective when faced with changing tasks or responsibilities
• Focus on ensuring exceptional customer service is placed as the highest priority
• Demonstrated experience in the events and hospitality industry
• Demonstrated experience in running end to end events and production

OUR CULTURE Please visit www.afl.com.au/careers/our-organisation
We are proudly a WORK180 endorsed employer for women, to see the great benefits that the AFL offers, please visit https://work180.com/en-au/for-women/employer/afl
THE PERKS

• Play The Day Your Way – a flexible approach to your working life
• My Development – lean into the AFL’s My Development program consisting of on-the-job training, coaching and mentoring, and formal learning
• Play Well – access to our extensive Health and Wellbeing program centered around our belief in a healthy body, healthy mind, and healthy workplace
• My Benefits – with thanks to our AFL Corporate Partners, access great benefits and discounts
• AFL Silver Memberships – permanent team members can access AFL matches at Marvel Stadium and the MCG, enjoy and share the experience of our game with your family and friends!

COVID-19 We care deeply for our people at the AFL with our primary focus being to provide a safe and healthy workplace for all. We strongly encourage and support all AFL team members to be vaccinated (including by receiving booster doses as recommended by the Relevant Authority and/or ATAGI). I n addition, we’re committed to utilising other preventative health and safety measures as appropriate and/or as directed by Relevant Authorities to reduce the risk of contracting and transmitting COVID-19 in our workplaces.
Applications Close: 30 April 2023

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