Job Title : Records Officer
Location : Melbourne VIC
Company : Department of Social Services (DSS) of the...
Salary :
Open Date : 2023-05-30
Close Date : 2023-09-30

Salary

$80,802 to $86,374

Opportunity Type

Full-Time;Part-Time

Opportunity Status

Ongoing;Non-Ongoing

Opportunity Employment Type

Specified Term

APS Classification

APS Level 5

Closing Date

13/06/2023

Job Category

Education, Training, Information Management, Library

Office arrangement

Flexible

Posted: 31/05/2023

Tertiary Education Quality and Standards Agency

Records Officer

Melbourne VIC, Sydney NSW, Brisbane QLD, Hobart TAS, Perth WA, Canberra ACT, Darwin NT

About you

• Do you have a proven track record as a records officer, demonstrating your ability to work autonomously and achieve desired outcomes in records management?
• Do you want to work in a challenging, dynamic, and rewarding environment that is mission-focused?
• Are you passionate about providing accurate and high-quality records management services and contributing to the excellence of Australian higher education?

About the position The Records Officer is accountable, under limited direction, for managing TEQSA’s Records Management System. This includes overseeing the creation, retention, and disposal of records in alignment with Government legislation, agency records management policies and procedures, and archival services. They will undertake administrative and information management activities to support the agency’s records lifecycle and deliver client-focused, efficient and effective records management services, user support and training to key stakeholders and staff.

The Records Officer will work collaboratively in a small team and actively contribute to strategic planning, continuous improvement, and decision-making activities. They will effectively identify, analyse, and manage risk and issues regarding their work, and exercise judgement appropriate for their position. They will be innovative, flexible, and able to adapt to meet immediate and future challenges, working in a dynamic environment.

The key duties of the position include:

As the Records Officer, you will be responsible and accountable for:

• Managing appropriate records creation, maintenance, sentencing, archival, disposal, destruction, and transfer to offsite storage in accordance with the Archives Act 1983, and relevant policies and procedures.
• Interpreting, classifying and indexing records according to the business classification scheme and applying records management principles to file creation, distribution, storage, retrieval and disposal in a timely and accurate manner.
• Providing specialist records management advice, support, guidance and training to key stakeholders and staff.
• Managing TEQSA’s Records Management System, sites and libraries and undertaking quality audits and preparing updates and reports as requested.
• Building and sustaining relationships with stakeholders across the agency to ensure that business objectives and expectations are being met, utilising feedback to identify and implement system or process improvements that align with best practice and benefit the agency.
• Assisting with the development, implementation, monitoring and review of strategies, policies and procedures for records management, that will meet the current and future needs of the agency.
• Working effectively and harmoniously in a team, managing competing priorities, solving problems, and providing advice, support, and training to others as required.
• Performing other reasonable duties as directed.

Our ideal candidate
TEQSA is looking for someone who is passionate about contributing to the excellence of the Australian higher education.
Our ideal candidate will have:

• Demonstrated experience performing information and records management activities in a timely and accurate manner, in accordance with relevant legislation, policies and procedures.
• An in-depth knowledge and understanding of maintaining compliance with records management legislation, policy and regulatory requirements through the records management lifecycle.
• Excellent interpersonal, verbal, and written communication skills, including the ability to clearly communicate records management policies and processes to a range of key stakeholders and staff and provide training and support.
• High-level organisational skills and the ability to manage competing deadlines, whilst maintaining accuracy and attention to detail.
• Demonstrated ability to be proactive and work independently, making decisions and exercising judgement within defined parameters under limited direction, when required.
• Proven ability to model and encourage innovative ways of working and solutions that deliver outcomes that meet or exceed expectations of key stakeholders.

Eligibility

The successful applicant must:

• be an Australian citizen.
• complete a National Police Check satisfactorily.
• be able to obtain and maintain an Australian Government Security Vetting Agency (AGSVA) clearance to Baseline status, supported by TEQSA.

Failure to satisfy any of the above conditions may result in the withdrawal of an offer of employment or termination of employment.

Notes

• This recruitment process is being used to fill a non-ongoing vacancy.
• A merit pool of suitable applicants will be created from this process and may be used to fill similar ongoing and non-ongoing vacancies within TEQSA. It is active for 18 months from the date of this advertisement.
• Non-ongoing vacancies may be filled for up to 18 months with the possibility of a further extension (up to a total period of 3 years) or become ongoing.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Contact

TEQSA Recruitment

Contact Phone

03 8306 2487

Contact Email

[email protected]

Agency Employment Act

PS Act 1999

Position Number

TBC

Vacancy Number

VN-0724400

Getting to know the Tertiary Education Quality and Standards Agency

The Tertiary Education Quality and Standards Agency (TEQSA) is Australia’s independent national quality assurance and regulatory agency for higher education. TEQSA’s purpose is to deliver quality assurance that protects the interests of students and the reputation and standing of Australian higher education. As an independent quality assurance and regulatory agency, TEQSA adopts a risk-based approach that is guided by principles of necessity, risk, and proportionality, and which supports quality, diversity, innovation, and excellence in tertiary education. TEQSA has three strategic objectives in delivering its purpose: 1. Promote and support good practice and effective self-assurance across the sector. 2. Identify, analyse, and respond to risks to the sector. 3. Ensure compliance with applicable legislation through effective and efficient regulation.

Learn More

Apply This Job