Job Title : Management Assistant
Location : Mechelen
Company : Biocartis
Salary :
Open Date : 2023-03-22
Close Date : 2023-07-23

Publication date 22 March 2023 Location Mechelen Country Belgium Workplace type Hybrid Travel percentage 0% Department Administrative support Function type Full-time Contract type Employee Experience required

Minimum 5 years of experience with administrative support in an international environment.

Experienced user of MS office tools : Excel, Word, PowerPoint, Outlook.

Knowledge of office management systems and procedures.

Attention to details.

Education

A Bachelor degree in Business Administration/Office Management is preferred, or equivalent through experience.

Management Assistant

The Management Assistant provides support to several managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and the others are positive and productive.

The Management Assistant is a born multi-tasker with excellent communication skills and an upbeat attitude.

In this case, we are looking for a Management Assistant to support the Legal, Regulatory and HR departments.

Accountabilities

• Demonstrates a helpful and positive presence in the workplace;
• Assists management and all visitors to the company by handling office tasks, such as filing, scanning documents, generating reports and presentations, setting up meetings; handling of expense reports, payments of invoices;
• Maintains polite and professional communication via phone, mail, and e-mail;
• Makes travel arrangements, such as booking flights, trains, cars and making hotel and restaurant reservations;
• Takes care of registrations at trainings, workshops, conferences;
• Is in charge of organising meetings (on & off-site) from A-Z: planning of meetings, agenda follow up, taking notes during meetings;
• Ensures security, integrity and confidentiality of data & documentation;
• Ensures data input, storage & approval of documentation to guarantee the availability of correct & liable information for the department(s) he/she supports;
• Prevents or solves problems, anticipates the needs of others.

Profile requirements

• A Bachelor degree in Business Administration/Office Management is preferred, or equivalent by experience;
• Minimum 5 years of experience with administrative support in an international environment;
• Knowledge of office management systems and procedures;
• PC skills : experienced user of MS Office tools : Outlook, Excel, Word and PowerPoint;
• Languages : fluency in English and Dutch (written and spoken), French is a nice asset
• Leadership:
  • Work across departments;
  • Excellent communication skills to interact with different internal and external stakeholders;
  • Problem solving skills;
  • Decision making ability within scope of responsibility;
  • Interest in administrative process optimization.
• Genuine desire and passion to make a significant contribution to provide excellent administrative support;
• Proven track record of administrative support to multiple teams;
• Key to your success will be your communication and administrative skills and your ability to build good relationships with internal stakeholders and external collaborators as required;
• Ability to work independently, yet collaboratively, to solve operational tasks;
• Strong interpersonal skills;
• Performance driven with a proven track record of administrative support, delivering according to high qualitative standards and in time;
• Strong planning and organizational skills;
• High performer, strong team-commitment;
• Ability to adapt easily and take a flexible approach as required and to constantly adapt to a changing environment;
• Likes to work in a highly regulated environment;
• Treats information and data confidentially and with utmost discretion;
• Organised, accurate and thorough;
• Good planning, organization an prioritization skills to meet deadlines;
• Problem solving mindset;
• Excellent customer service skills with strong interpersonal skills;
• Excellent written and verbal communication skills;
• True team player and dynamic personality;
• Pro-active and self-motivated;
• Flexible attitude;
• Applies a good sense of humor.

Our offering

We offer you an exciting job in a fast growing international and innovative environment. You will be part of a very dynamic team of Management Assistants, providing first class support to various departments and top entrepreneurs in the biotech industry. You will have freedom to shape your work and shape your job where you deem it necessary: we value your input. We offer you an appropriate compensation package which includes a Flexible Income Plan and a hybrid way of working (flexibility works both ways!).

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