Job Title : Management AssistantLocation : Louvain-la-NeuveCompany : IBASalary : Open Date : 2023-05-04Close Date : 2023-09-05
Requisition ID: 1675 Shift: Full-Time Kind of contract: Open Ended Contract Challenges we trust you withAs the Management Assistant to the Commercial Leadership Team, your roles and responsibilities will be :
- Provide administrative and organizational support to the Head of the Commercial team, the Commercial Leadership Team as well as to the Head of Global Sales and his direct reports based in Louvain-la-Neuve (LLN). Activities include screening of incoming mails, maintain diaries, arrange business travel, set-up meetings, follow-up on action items, expense tracking, order business cards, visa application support, welcoming newcomers, maintain distribution mailing lists up to date, etc.
- Provide logistic support to the organization of the events of the Commercial team (yearly kick-off, Sales and Marketing meeting prior to major tradeshows, Townhalls, etc.)
- Help in the ongoing training deployment of the Sales team (liaise with external consultant, plan the yearly training schedule, organize the logistics around the training)
- Support the Sales team as a SalesForce key user (managing contact and distribution lists, supporting users, etc.)
- Creation of purchase order for contracts signed (excluding for Marketing budget holders) and follow-up on invoicing process, etc.
- Manage all signed agreements in the central legal repository and ensure efficient internal communication with the Legal department.
- Ensure procurement of office supplies for the building in collaboration with the other assistants.
- Improve office management processes and work environment whenever possible in the day to day work.
- Provide logistic support at the LLN location to prospects/customers visits to the Louvain-la-Neuve factory (catering and meeting room, take care of presents for the prospects/customers, communicate potential needs to the Facility team, etc.)
You have:
- Bachelor degree as Management Assistant or equivalent
- An experience in a similar position
- Very good communication skills in written and spoken French and English
- A strong knowledge and practice of Microsoft Office tools
- A rigorous person with very good organizing skills
- Proactive, able to take initiatives and propose new ideas
- A good communicator with strong interpersonal and listening skills
- Positive, dedicated and reliable
- Able to multitask and set priorities efficiently
- Able to adapt yourself to various type of situations and people
- Analytical with good problem-solving skills
- Trustworthy personality who value confidentiality
Diversity is fundamental to our culture. We value the uniqueness of individuals and the different perspectives and talents they bring to IBA. We learn from and respect the cultures in which we work, promote diversity within our workforce, and have an inclusive environment that helps each and every one of us to fully contribute to IBA’s success.
The identity of IBA is characterized by a group of colleagues driven by motivation, curiosity, creativity, the desire to learn on a daily basis, by technical challenges and above all by a highly developed team and family spirit that makes the daily life smoother and more enjoyable!
By joining a team of about 40 nationalities and working on more than 45 different sites on 3 continents, IBA offers you the opportunity of a meaningful career with a direct impact in the fight against cancer.
We are driven by:
- Innovating in a cutting-edge technology environment
- Developing professional and personal skills by learning on the Job; by participating in challenging projects; top class courses
- Evolving in a friendly culture environment based upon solid values (dare - share - care - be fair)
- Acting autonomously and belonging to motivated teams with good work-life balance
- Contributing to a company where sustainability, safety and well-being are key to our success