Job Title : Program Assistant
Location : Victoria, BC
Company : University of Victoria
Salary :
Open Date : 2023-03-11
Close Date : 2023-07-11

Organizational Unit University of Victoria -> Faculty of Human & Social Dev -> Indigenous Governance Program Posting Close Date 24 March 2023 Please note that positions will close at 4 p.m. on the closing date. FTE 1.0 Salary Grade $3,604.00 - $3,712.00 Additional Posting Information: N/A Salary posted will be pro-rated based on FTE Classification Secretary/PB6 Hours of Work Monday to Friday, 8:30am - 4:30pm Start Date 4/3/2023 End Date 4/2/2024 Employee Group: CUPE 951 - Term # of Hires Needed 1 Category Administrative and Support Services About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

In accordance with the University's Equity Plan and pursuant to Section 42 of the BC Human Rights Code, preference will be given to members of the following designated group(s). Candidates from the group(s) who wish to qualify for preferential consideration are encouraged to self-identify.

• Members of visible minorities

• Indigenous Peoples

Job Summary

Provides administrative and secretarial support to the department with tasks organized around graduate secretary duties, office management and assistance to the director. The position works closely with the program's director, the graduate advisor and the academic administrative officer.

As the sole support staff in IGOV the position requires excellent skills and proven experience at multi-tasking, taking initiative, using good judgment and thinking independently. The position is required to have a strong general knowledge of a variety of University processes and more specialized knowledge of systems and processes related to Graduate Studies.

Situated within a program that has a significant number of Indigenous students as well as strong ties to Indigenous Communities, the position must have a solid understanding of Indigenous cultures, skills in communicating across difference and must understand and be able to navigate cultural protocols.

Job Requirements

Skills:

• Excellent computer skills in the Microsoft suite of applications, website maintenance software and experience with university systems including BANNER and FAST.
• Good understanding of database and information management.
• Ability to work as part of a team and without supervision.
• Must have excellent attention to detail, accuracy, be able to identify and set priorities, and manage self and others to deadlines.
• Ability to anticipate needs and issues.
• Excellent interpersonal skills and ability to work with many different constituents.
• Excellent at multi-tasking and completing work while having interruptions.
• Ability to act effectively in an administrative capacity and exercise diplomacy and confidentiality.
• Ability to work independently and prioritize work with minimal direction using judgement and initiative.

Specialized Knowledge/Education:

• Solid knowledge of Indigenous cultures.
• Awareness of Indigenous cultural protocols.

Experience:

• Experience working with Indigenous peoples and communities.
• Secretarial or administrative assistant experience in a post-secondary environment.

Territory acknowledgement

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement

If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

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