Job Title : Personal Assistant
Location : Frankfurt am Main
Company : Barclays
Salary :
Open Date : 2023-02-27
Close Date : 2023-06-27

Team Assistant
Frankfurt

As a Barclays Team Assistant, you will be interacting with senior Risk leadership and colleagues in relation to the scheduling of meetings and events, as well as for team administration queries and activities in various locations. Collaborating with peers and sharing knowledge/adopting best practice processes, and with the wider Risk Services transaction cycle. You will handle management on their tasks and help achieve goals with a broad reach and interaction across various countries.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.

Working Flexibly
We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.
We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.

What will you be doing?
• Providing high quality secretarial and administrative support to the International Corporate Banking Teams in Germany and relevant countries in Europe

• Co-ordinating closely with Personal and Executive Assistants across Corporate & Investment Banking in Europe to ensure efficient cooperation between the teams
• Providing extensive and complex diary management, ensuring balance between workflow and meetings is achieved
• Collating and circulating meeting papers; research background information, as required; and ensure that the Managers are always in the correct place at the right time with relevant papers
• Receiving incoming mail and allocate items with backup papers as required, respond to active requests, and send emails on behalf of the Managers as required and settled
• Arranging domestic and international travel for the Managers and aid agendas for visits for senior delegates to the Benelux countries
• Handling with recruitment and keeping the Organisational Management tool up to date, raising and approving IT Requests, Purchase Orders, Invoices, and expenses in a timely fashion
• Working with Expense, Gift & Entertainment Submissions and Maintaining a suitable active process for keeping records

What we’re looking for:
• Action oriented and organized with the ability to handle several tasks simultaneously and prioritize accordingly and experienced in preparing agendas, correspondence, and presentations

• Relevant experience as a senior level personal and/or team assistant, ideally with a Banking/financial background and self-motivated, able to work on your own initiative
• A logical and structured approach to achieving desired outcomes along with excellent written and oral communication in English and fluency in German highly valued
• Extensive experience in Microsoft Office Tools including Outlook/Teams/Excel/PowerPoint and working on Travel, Expenses, Cross Border, HR tools etc

Skills that will help you in the role:
• High integrity and trust due to the precise nature of information handled

• Ability to deliver quality results with a challenging but positive and influential style
• Discretion and ability to keep confidential and complex matters protected
• Experience working within financial services or similar matrix organisation

Where will you be working?
Frankfurt-Our new Frankfurt office is based in the heart of the new business district in the Taunus Turm. It boasts modern, collaborative workspaces and offers a gym, several different food outlets close by and direct access to a large park.

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