Job Title : RECEPTIONIST cum ADMINISTRATIVE ASSISTANT (12 Months Contract)Location : KlangCompany : SGSSalary : Open Date : 2023-03-16Close Date : 2023-07-16
Company Description
We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 97,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.
Job Description
- Attend to incoming telephone calls and divert the line to the requested person timely.
- Attend to walk-in visitors and ensure accurate and legible registration of visitors’ details, items in the visitors’ log book.
- Overall supervision of punch in cards by staff to ensure that cards are not punched on behalf by different personnel.
- Ensure correct time and date of punch machines on a daily basis.
- Keeping of necessary records and maintain good administrative records control.
- Typing / issuing / recording of inspection reports / certificate.
- Data entry of client’s details for invoicing purposes.
- Preparation of invoices for approval.
- Handling of phone calls and directing enquiries to the respective personnel.
- Assist in the sending of fax messages and emails to clients’
- Ensure that the information from the clients is kept as strictly confidential and never revealed to the third party.
- Assist in coordinating daily operations when required.
- Keeping of necessary records required by his/her superior and maintain good administrative records.
- Adherence to SGS Health, Safety and Environment (HSE) Policy by uphold a good safety behavior and exercising necessary standard and process when carry out your responsibilities at all times to ensure compliance to the HSE requirements.
- Perform any other responsibilities as assigned by your reporting manager and/or Senior Management
Qualifications
- Minimum SPM qualification with more than 2 years relevant experience.
Additional Information
- Good command of English in both written & communication
- Computer literate – MS Words & MS Excel.