Job Title : Asst Manager, HR & Admin (Setia Alam, Shah Alam)Location : Shah AlamCompany : CapTalent ConsultingSalary : Open Date : 2023-04-16Close Date : 2023-08-16
Captalent Consulting is an established human capital solutions company providing a range of services that enhances the human capital value of its clients. Our client is a one-stop logistics service provider for MNCs from all over the world is expanding and looking for the right candidate to fill the following position
ASSISTANT MANAGER, HR & ADMIN (Based in HQ Setia Alam, Shah Alam, Selangor
Job Summary:
To assist HR & Admin Manager in executing and handling of day-to-day HR activities and supervising of subordinates.
RESPONSIBILITIES
HR Role
- Responsible for the full spectrum of HR functions including payroll, recruitment, handling employee relations issues, training, and development, monitoring staff discipline, performance valuation, compensation & benefits, updating of the organizational chart, onboarding/offboarding & etc.
- Process and prepare monthly payroll in a timely manner to ensure zero inaccuracies in payroll and related records and that all statutory payments are made on time.
- Manage all HR operations such as preparing and maintaining personal files and records, payroll entry, issuance of letters, tracking of service confirmation, contract expiry etc.
- To handle all Expatriate related matters, including Expatriate pass application/renewal, accommodation, home leave arrangement, etc.
- Assist the department head in handling staff disciplinary issues and investigate and resolve employee issues in accordance with Company Policy, Employment Act, and Industrial Relations.
- To maintain and update employee data in HRIS and ensure all forms of HRIS data are accurate, kept secure, and in compliance with data protection laws.
- Facilitate the performance management processes and conduct an annual review on a timely basis.
- Participate in assigned HR projects or new initiatives for the long-term success of the organization in creating a high-performing culture.
- To assist in conducting regular engagement with employees, address issues timely, and report to management on unresolved issues.
- Assist to plan and monitor annual appraisal through the company’s performance evaluation program and implement KPI
- To conduct market salary survey activities.
- To assist in dealing with Government Authority where and when necessary.
- Provide ideas on the improvement of the HR department/ HR process & procedures.
- To arrange, prepare reports, and keep track of training records including monitoring of HRDF fund and ISO 9001 records.
- Responsible to ensure adequate manpower supply for the warehouse by working closely with outsourcing manpower.
- Undertake other duties and responsibilities assigned by the Management.
Admin Role
- To be responsible for company business licenses/operations-related licenses/permits, membership renewal;
- To be responsible for the purchasing of the company;
- To be responsible for the company’s asset management, including verifying quarterly fixed asset audit.
- To be responsible for maintaining ISO9001 certification.
- Any other job as assign from time to time.
REQUIREMENTS
- Bachelor’s degree in HR, business or equivalent
- At least 4 years of relevant working experiences in HR
- Interpersonal and communication skills to work with different people from different countries and backgrounds
- Able to bring in new ideas and best practices from prior HR working experiences to assist the growth of the HR function
- Well-organized, excellent attention to details, high level of accuracy, strong analytic skills
- Strong sense of confidentiality
- Good command of written and spoken Mandarin & English (Mandarin is compulsory).
- Proficient with MS Word, Excel, PowerPoint, Outlook
- Able to work unsupervised, self-motivated, and good team player
- 5 day-work week
Salary RM6.000 – RM9,000, to commensurate with experience. Position reports to the Head of Human Resources