Admin/Operations Assistant - Support Services (Human Capital & Admin)

Malaysia Airports Holdings Ipoh
Description

Job Title : Admin/Operations Assistant - Support Services (Human Capital & Admin)
Location : Ipoh
Company : Malaysia Airports Holdings
Salary :
Open Date : 2023-05-12
Close Date : 2023-09-12

Date: 12-May-2023

Location: Ipoh, 08, MY, 31350

Company: Malaysia Airports Holdings Berhad

Job Description

POSITION GENERAL SUMMARY


  • Provide administrative and clerical support.

ESSENTIAL POSITION FUNCTIONS


  • Ensure smooth and perform record keeping of the departments.
  • Update all information of the departments.
  • Perform routine clerical and administrative functions such as drafting correspondence and scheduling appointments.
  • Preparing job descriptions, advertising vacant positions, and managing the employment process.
  • Orientating new employees and training existing employees.
  • Ensuring that all employees are organized and satisfied in their work environment.
  • Overseeing the health and safety of all employees.
  • Implementing systematic staff development procedures.
  • Managing refreshment for the airport meetings.
  • Providing counseling on policies and procedures.
  • Ensuring meticulous implementation of payroll and benefits administration.
  • Ensuring accurate and proper record-keeping of employee information in electronic and digital format.
  • Preserve and protect confidentiality of staff.
  • Providing competent role in any airport emergency exercises and real incident.
  • Perform any other duties that may be required by the head.
Key Challenges


  • To ensure full compliance of company's policies and procedures.
Working Relationship WHO FROM PURPOSE
  • HR Services
  • MASB
  • Liaise/ communicate with HR HQ for any personnel matters and updating information require by airport or headquarters level.


  • Airport Operation
  • MASB
  • Assist in any personnel issue and updating information require by airport or headquarters level.
  • Airlines Representatives.


  • Aviation Security Section
  • MASB
  • Offer assistance to any personnel from AVSEC at airport or headquarter level.


  • Airport Fire & Rescue Services (AFRS)
  • MASB
  • Offer assistance to any personnel from AFRS at airport or headquarters level.


  • Engineering Unit
  • MASB
  • Offer assistance to any personnel from Engineering at airport or headquarter level.


  • Finance
  • MASB
  • Offer assistance to any personnel from Finance at airport or headquarter level. I.e: provide transportation for finance personnel to the bank.


  • Commercial
  • MASB
  • Offer assistance to any personnel from Commercial at airport or headquarter level.


  • External Parties
  • MASB
  • To liaise and communicate when needed.


Dimension Competencies Collaboration Commercial Orientation Customer Centricity Develops and Empowers Driving Excellence Skills


  • Possess good communication and interpersonal skills.
  • Good in both written and spoken Bahasa Malaysia and English
  • Computer literate preferably in Microsoft office applications
  • Able to work independently with minimum supervision.
  • Able to adapt with fast pace on the working environment
Relevant Industries

Internal

  • Preferable with minimum 1 year relevant working experience

External

  • Preferable with minimum 1 year relevant working experience
Education

Internal

  • MCE / SPM or equivalent with Credit in Bahasa, Pass in English and Mathematics

External

  • MCE / SPM or equivalent with Credit in Bahasa, Pass in English and Mathematics
Additional Information

Open for Malaysian citizens only.
Please be reminded that only online applications will be entertained.
Applications should reach us no later than 19 May 2023.
Only shortlisted candidates will be notified.



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