Job Title : Recruiter and Human Resources
Location : Remote in Kuala Lumpur
Company : THREE60 ENERGY ASIA SDN BHD
Salary :
Open Date : 2023-05-19
Close Date : 2023-09-19

The Senior Recruiter will be responsible for primary oversight and management of sourcing the best possible candidates. The Senior Recruiter will focus on talent sourcing, candidate identification, networking and relationship building with potential candidates, attending networking events, and will introduce and monitor recruitment best practices including development and management of THREE60 ENERGY recruitment processes, procedures, and systems. Core Responsibilities: • Manage the selection process for both project based and home office based positions, including requisition management, development of position descriptions and recruitment strategy, candidate selection, reference and background checks, salary negotiations, and the facilitation of the on-boarding process. • Conduct recruitment strategy meetings with Head of the Department to ensure a complete understanding of the job requirements, candidate matches, and the qualifications needed to fill the role. Use findings to develop and execute effective sourcing strategies, assessments, and closing approaches. • Develop and ensure implementation of high-quality global recruitment, interviewing, selection, and strategic onboarding processes. Build the skills and commitment of hiring managers to follow best practices in all stages of the talent acquisition life cycle. • Review applications and assess candidate qualifications against criteria established in the project job descriptions or Scope of Work requirements. • Conduct thorough candidate pre-screening interviews and recommend highly qualified and diverse candidates who meet the requirements for the role. • Collect relevant personnel documentation. • Negotiate the compensation rate and packages with long-term and short-term consultants, project staff, and home office staff. • Provide daily/weekly reports to Head of the Department on a timely basis regarding status relating to all positions; including outreach and response for each position as needed. • Supervise and mentor the Human Resource team. Systems Management and Development: • Lead updates to and development of overall recruiting department processes, procedures, and systems including sourcing of an appropriate applicant tracking system for day-to-day candidate management and database. • Develop written recruiting protocols and procedures, lead staff training on recruitment procedures, streamline company-wide recruitment processes, and brainstorming on improvement of staffing and recruitment proposal writing. • Develop and facilitate training for Head of the Department on the recruiting process and provide periodic training to management staff on recruitment and onboarding best practices. • Continually assess the effectiveness of the recruitment & onboarding processes, research best practices, obtain feedback from new hires and hiring managers, and utilize data to refine and improve the processes over time. • Develop creative ideas and innovative recruiting techniques to source qualified professionals and a diverse talent pool. (i.e., social media, employee referrals, direct contact recruiting, internet data mining, job boards, and internal/external networks) • Develop easy to use recruitment templates and forms (CV templates, reference check forms, common email templates, How-Tos, recruitment manuals, etc.). Evaluate and improve recruitment and related processes. • Manage the Applicant Tracking Systems and database of consultants. Relational Communication: • Promote the company’s recruitment brand through active participation in job fairs, conferences, and other networking and marketing events. • Ensure timely communication with candidates, hiring managers, and vendors on the recruiting process and pending needs. • Manage candidate communication and relationship management throughout the recruitment lifecycle and educate candidates about THREE60’s culture, benefits, and position expectations. • Manage external recruiting sources, vendor agreements, candidate submission, and invoice processing. • Develop outreach efforts to support affirmative action goals and participate in recruitment events in support of diversity hiring and inclusive sourcing. Business Development: • Serve as the Lead Recruiter on proposal teams to anticipate and plan for upcoming recruitment activities. • Work closely with the proposal leaders to develop competitive staffing strategies, identify viable candidates, and gain the personnel documents. • Assist senior technical staff in determining finalist candidates, based on the skill set of the short-listed candidates against proposal positions/requirements and assessment of the overall proposed team. • Oversee the customization of CVs for bids and train staff on this; ensure the CV addresses proposal requirements; Format and tailor CVs and develop well-crafted bio blurbs for each proposed candidate according to the position and solicitation qualifications; Oversee or write, as needed, personnel sections of proposals, tailored letters of commitment, and other personnel related volumes; Work with and advise senior technical staff on the development of personnel write-ups, with an eye on how each candidate skill set best meet what the client is asking for in the contract; Provide quality control for writing inputs to bids and develop training to address weaknesses. • Serve as a Three60 representative to candidates. Manage regular communication with contacted and proposed candidates throughout the proposal recruitment process in order to build our network and long-term relationships. Notify candidates should they not be selected as finalists and maintain regular communication with proposed candidates after submission of a proposal and after notification of award success. Human Resources Management (preferred but not required): • Oversee maintenance of personnel files and all HR record keeping ensuring that the department documentation is audit-ready at all times. • Manage and provide guidance in the areas of benefits administration, employee relations, policies and procedures. • Develop, implement, and ensure regular update on all HR policies, process and procedures to adhere to donor rules and regulations. • Prepare appropriate approval documents for transfers, promotions, salary changes, and other staffing changes. • Stay current on the organization structure, personnel policy, and federal state laws regarding employment practices. What are we looking for in our Senior Recruiter? • Bachelor’s Degree and 6+ years of experience including progressive work experience in the areas of talent acquisition/recruitment in the international development industry preferred. • Demonstrated ability to work in a self-directed, results-oriented environment at a fast pace; Ability to prioritize tasks, organize large volume of work, perform independently; Proven organizational skills, with the ability to undertake multiple tasks under tight deadlines. • Outstanding communication, presentation, and diplomacy skills. • Experience with online networking tools, such as LinkedIn and experience conducting searches on recruitment databases and ability to identify and access new professional networks required. • Understanding of compliance requirements and best practices for recruitment and hiring; Able to research and learn employment law for various countries within the regions supported by this position. • Strong communication skills (written and spoken) required. Fluent English language skills are required; • Ability to problem solve and work effectively in a very fast paced environment with multiple competing priorities in a global business culture. • Experience working with an applicant tracking system or customer relationship management software required. • Previous experience leading proposal/new business recruitment. • Ability to work effectively in a very fast paced environment with multiple competing priorities in a global business culture. • Proven experience demonstrating the ability to act independently on assigned tasks and to exercise good judgement and flexibility with shifting priorities while serving the needs of employees and organization. Interested candidates, may apply with a recent passport size photograph and CV mentioning the position applied for, within 15 days from the advertisement to : [email protected]
Established in 2008 originally in Kuala Lumpur, the company has established regional subsidiaries in Europe and Australia, and count a number of satellite offices in the South East Asia region. The corporate headquarters is in London, UK. The core services offered include reservoir and development studies, exploration services, production optimization for mature fields, and special subsurface studies such as advanced geophysical modelling. Advisory and M&A services are also a core activity for the group. Our services also extend in the domain of Value Assurance, Technology and software development, training services. We are also able to provide facility engineering and drilling and completion support.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5