Job Title : Administrative Assistant
Location : Remote in Pennsylvania
Company : Horizon Controls Group
Salary :
Open Date : 2023-06-02
Close Date : 2023-10-02

This is a remote position.

As an Administrative Assistant, your role will be to provide comprehensive administrative support to the recruitment team. You will assist with various tasks, such as formatting resumes, managing documentation, and maintaining databases. Your contribution will be vital in ensuring efficient and effective recruitment processes within the department.

Key Responsibilities:

Administrative Support:

Maintain an organized filing system for resumes, applications, and other recruitment-related documents.

Document Management:

Format and file resumes according to HCG’s guidelines, coordinate applications, and other recruitment-related documents.

Ensure all documentation is accurately labeled, stored, and easily retrievable.

Update and maintain the applicant tracking system or recruitment database with accurate and up-to-date information. Refresh job postings.

Prepare regular reports and statistical data related to recruitment activities.

Onboarding Support:

Assist in coordinating pre-employment paperwork and ensure completion by new hires.

Help prepare orientation materials and schedules for new employees.

Support the onboarding process by providing necessary information, such as company policies, procedures, and benefits.

Collaborate with other departments to ensure a smooth transition for new hires.

Data Management and Reporting:

Maintain accurate and up-to-date recruitment-related data and generate reports as needed.

Compile and analyze recruitment metrics, such as time-to-fill, source of hire, and diversity statistics.

Prepare regular reports for management regarding recruitment activities, progress, and challenges.

Requirements

High school diploma or equivalent; additional education or certification in human resources or related field is a plus.

Previous experience in an administrative or support role is preferred.

Familiarity with recruitment processes and terminology is advantageous.

Proficiency in using office software (e.g., Microsoft Office Suite, Google Workspace) and applicant tracking systems.

Excellent organizational and time management skills with strong attention to detail.

Effective written and verbal communication skills.

Ability to work independently as well as collaboratively within a team.

Strong interpersonal skills and the ability to maintain confidentiality.

Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

Willing to learn new things.

Benefits

PTO – 18 days (Company Policy)


Federal – 6 days


Employee Healthcare – we have four options; one of them we cover 100% for the employee


Identity Theft Insurance - Employee policy 100% covered by HCG


401K - with a company match of up to 3.5%


HCG also offer 401K Profit Sharing


HCG Technical - Company Laptop provided if needed


HCG brand items – Clothing, Stationery, Quarterly care packs etc.

We support our diversity, equity, inclusion and belonging efforts because we believe that by cultivating an environment where our diverse employees can share their ideas and thrive, we will be able to better serve our organization and our global customers. Our commitment is that we have an inclusive culture that values each of our employee's background, by empowering our staff to feel valued, have a sense of belonging, make positive contributions to the communities in which they live and work, and be proud to be part of Horizon Controls Group

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