Job Title : Administrative Officer
Location : Stellenbosch, Western Cape
Company : Stellenbosch University
Salary :
Open Date : 2023-02-15
Close Date : 2023-06-16

Duties/Pligte

• Personal assistant to the Director and the Deputy Director which includes diary management and scheduling meetings;
• Administering the strategic calendar of the Division;
• Responsible for general office arrangements;
• Taking minutes of meetings and distributing it according to agreed timeframes;
• Providing administrative support to all staff within the Division;
• Providing administrative support to the facilities manager of the Old Luckhoff building;
• Completing requisitions and payments on behalf of the Division;
• Arranging transport and accommodation for colleagues and guests of the Division;
• Receiving guests and dealing with general enquiries;
• Responsible for the administration and logistics of functions in collaboration with the different units within the Division;
• Responsible for overall office supervision, including coordinating cleaning service support to the Division;
• Performing general administrative tasks, including distributing and writing of reports, memos and letters as per instruction.

• 
  Persoonlike assistent vir die Direkteur en die Adjunkdirekteur wat dagboek bestuur en die reël van vergaderings insluit;
• Koördineer die strategiese kalender en notules tydens vergaderings;
• Verantwoordelik vir die algemene reëlings in die kantoor;
• Neem van notules en verspreiding daarvan volgens vasgestelde tydperke;
• Bied administratiewe steun aan alle personeel binne die Afdeling;
• Bied administratiewe ondersteuning aan die fasiliteitsbestuurder van die Ou Luckhoff gebou;
• Voltooi rekwisisies en betalings namens die Afdeling;
• Tref reis- en verblyfreëlings vir kollegas en gaste van die Afdeling;
• Ontvang gaste en hanteer algemene navrae;
• Verantwoordelik vir die logistieke en organisering van funksies in samewerking met die verskillende eenhede binne die Afdeling;
• Verantwoordelik vir oorhoofse kantoortoesig, met inbegrip van skoonmaakdienssteun aan die Afdeling;
• Verrig algemene administratiewe take, insluitend verspreiding en skryf van verslae, memo's, en briewe volgens instruksies.

Job Requirements/Pos Vereistes

• Matric;
• At least two years' secretarial and/or administrative experience;
• Excellent verbal and written communication skills;
• The ability to liaise appropriately with individuals within and outside the University;
• Proven knowledge and extended experience of the use of administrative and financial computer systems;
• Independence and accuracy in performing tasks;
• Proven computer proficiency in the use of the Microsoft Office package (Word, Excel, PowerPoint and Outlook);
• High-level organisational skills with the proven ability to prioritise;
• Outstanding interpersonal skills.

• 
  Matriek;
• Minstens twee jaar se sekretariële en/of administratiewe ervaring;
• Uitstekende mondelinge en skriftelike kommunikasievaardighede;
• Die vermoë om op gepaste wyse met persone binne en buite die Universiteit te skakel;
• Bewese kennis en uitgebreide ervaring van die gebruik van administratiewe en finansiële rekenaarstelsels;
• Selfstandigheid en akkuraatheid met die uitvoering van take;
• Bewese rekenaarvaardigheid in die Microsoft Office-pakket (Word, Excel, PowerPoint en Outlook);
• Hoëvlak-organisasievaardighede met die bewese vermoë om te kan prioritiseer;
• Uitstekende interpersoonlikevaardighede.

Recommendation/Aanbeveling

• Experience with TeraTerm software.

• 
  Ervaring van TeraTerm-sagteware.

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