Job Title : accounts clerk
Location : Midrand, Gauteng
Company : LMP RECRUIT
Salary :
Open Date : 2023-02-16
Close Date : 2023-06-17

Permanent opportunity

URGENT

Stable concern based in Midrand in the Service industry seeks your solid accounting experience this will suit an incumbent which can adapt and has worked in a small office environment - this is to take charge of the full accounting function to Trial Balance - able to assist when needed and be adaptable - must have a stable track record and be able to work in MIDRAND.

Will be responsible to handle the Full function of Debtors, Creditors , Cashbook and inventory (Stock) on sage online accounting and manage a small payroll .

Minimum Requirements

• Matric
• Solid accounting experience - Debtors Creditors cashbook bank recons payroll
• Must have worked on sage one accounting or similar Pastel
• Strong administration skills
• Must be hands on and able to work at a pace
• Pay attention to detail
• Must be reliable, honest
• Must Have excellent communications & written skills
• Reliable transport
• Able to adapt and has worked in a small office environment
• able to work overtime when required
• No clock watcher
• Office Hours Monday to Friday 7h00 to 16h00 NOt negotiable

Responsible for:

Full function Creditors:

CREDITORS:

• Check purchases orders costing against invoices received
• Create invoice once suppliers have delivered
• Monthly reconciliation done on all the supplier accounts, matching invoice to statements and pastel system
• Creditors spreadsheet done to send to Manager
• Check all creditors have been paid at month end against me creditors spreadsheet and the bank statement
• Sort out any price differences and queries with the suppliers
• Once off supplier invoices sent to Manager for Payment
• Emailing proof of payment to the suppliers

DEBTORS:

• Daily sales orders and stock checking done from emails sent from the clients
• sales orders done for the schedules for the following day
• Once off Invoicing for Cleaning, Once off Pest Jobs etc
• Quotations for the clients
• Daily Answering of emails from clients requesting statements and invoices
• Handling any client email queries that come through on a daily basis
• Client Service Agreements for both Pest and Hygiene
• Converting the previous days sales orders into invoices
• Contacting clients for outstanding payment
• Updating of changes on recurring invoices
• Removal of cancelled clients invoices on pastel
• Downloading of monthly statements and then emailing them to the clients
• Downloading of monthly recurring invoices and emailing them to the clients
• Allocating the payments on pastel when receiving the payments from manager
• Reconciling the bank accounts
• Reconciling of the debtors accounts
• Petty cash reconciliation loading on pastel
• Opening of new customers accounts and checking their references
• Weekly debtors reports on the outstanding accounts to be sent to Manager
• Weekly service agreements spreadsheet to be sent to Manager
• Clients on hold to be sent to Manager on a weekly basis
• Annual increases for equipment as well as consumables to be worked out and loaded on pastel
• Sending of Annual increase letters to clients
• Submission and maintenance of company

OTHER:

• Reconciliation of the stock account that get received from the office
• Following up on vehicle fine
• Get tracker reports on the vehicles to make sure they are in working condition
• Vehicle servicing schedule
• Monthly checking of speeding on the tracker system
• Checking of clock out times on the tracker
• Fuel recon
• Vehicle licencing renewals
• Vehicle repairs follow up
• Monthly salaries
• Temp workers payment reconciliation
• Monthly timesheets
• Employee leave schedules
• Checking of monthly timesheets against the tracker reports to ensure overtime is correct
• Schedules of annual salary increases and annual bonuses
• Employment contracts
• Hr related - Written warning for employees
• Deductions for employees

Apply This Job