Administrative Officer (External Bursaries)

University of Pretoria Pretoria, Gauteng
Description

Job Title : Administrative Officer (External Bursaries)
Location : Pretoria, Gauteng
Company : University of Pretoria
Salary :
Open Date : 2023-04-06
Close Date : 2023-08-07

RESPONSIBILITIES:


The incumbent will be responsible for, but not limited to, the following:


External bursaries:

  • Adding relevant warnings/blocks on students who have pending suspected fraudulent activities on their student accounts;
  • Providing sponsors and students with students’ accounts and results;
  • Verifying posted students’ transactions into students’ accounts;
  • Awarding and disbursing National Research Funds per journals received into the student account; and
  • Reversing funds disbursed from student account per National Research Funds journal.


Pay-outs and refunds to students:

  • Approving monthly scheduled payouts and refunds on Peoplesoft system to students; and
  • Scheduling of payments (payouts and refunds) to students’ personal bank accounts for National Research Funds journals as well as application forms from students.


General and Ad-hoc administration:

  • Preparing quotations; and
  • Compiling item type request files per academic plan and modules.


Follow up on outstanding fees:

  • Following up with sponsors regarding unallocated deposits and overdue invoices; and
  • Following up with sponsors and students regarding overdue tuition fees.


Payment arrangements:

  • Capturing payment arrangement forms on Peoplesoft system.


Memorandum of Understanding or Agreement

  • Preparing/formatting Memorandum of Understanding or Agreement with sponsors.


Registration process

  • Lifting registration financial block on the student account at the beginning of the academic year.


MINIMUM REQUIREMENTS:


  • Relevant 3 years’ National Diploma or equivalent with Accounting as a subject; and
  • Two years’ experience in a financial environment preferably in student administration in a tertiary institution.


REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

  • Analytical skills;
  • Client service and enquiries;
  • Financial administrative knowledge;
  • Computer literacy;
  • Ability to work under pressure and independently;
  • Communication and negotiation skills;
  • Attention to detail; and
  • Ability to meet deadlines.


ADDED ADVANTAGES AND PREFERENCES:

  • A degree or equivalent qualification with Accounting as a subject;
  • Three years’ experience in a financial environment or in a higher education environment;
  • Three years’ experience in administration of refunds and bursaries; and
  • Three years’ experience in the use of PeopleSoft or equivalent Enterprise Resource Planning (ERP) system.


PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.


Applicants are requested to apply online at www.up.ac.za and follow the link: Careers@UP.


In applying for this post, please attach:

  • A cover letter addressing the minimum requirements;
  • A comprehensive CV;
  • Certified copies of qualifications;
  • Certified copy identity document; and
  • Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 18 April 2023


Applications that do not comply with the minimum requirements will not be considered.

Applications with incomplete documents/information will not be considered.

No application will be considered after the closing date.


ENQUIRIES: Mr Phakade Grant, Tel: (012) 420 4028 or email [email protected] for application-related enquiries.


Should you not hear from the University of Pretoria by 18 July 2023, please accept that your application has been unsuccessful.


The University of Pretoria is committed to equality, employment equity and diversity.


In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.


All candidates who comply with the requirements for appointment are invited to apply. By applying for this vacancy, the candidate consents to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.


The University of Pretoria reserves the right to not fill the advertised positions.


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