Administration Manager (Level 2)

Legal Aid South Africa Kimberley, Northern Cape
Description

Job Title : Administration Manager (Level 2)
Location : Kimberley, Northern Cape
Company : Legal Aid South Africa
Salary :
Open Date : 2023-05-16
Close Date : 2023-09-16

REF: KIM/AM/12/05/2023

ADMINISTRATION MANAGER (LEVEL 2)

INTERNAL AND EXTERNAL RE-ADVERTISEMENT

KIMBERLEY LOCAL OFFICE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for fourteen (14) consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Kimberley.

KEY OUTPUTS

  • Manage the local office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
  • Manage administrative functions from a compliance and operational effectiveness approach.
  • Management of the local office Manual and Standard Operating Procedures (SOPs) for the local office and advise on application.
  • Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof.
  • Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
  • Management oversight of Business Intelligence (BI) reports to accurately reflect the status of strategy implementation.
  • Management and monitoring of local office contracts to ensure compliance and value for money.
  • Management and monitoring of the correct use of petty cash.
  • Management of infrastructure and fixed assets.
  • Manage procurement and payments (sourcing quotes from suppliers, processing of invoices, orders, et cetera).
  • Management of over and under expenditure to ensure budgetary control.
  • Efficient vehicle and fleet management.
  • Manage a diverse team to ensure efficiencies and accountability.

COMPETENCIES (SKILLS, KNOWLEDGE & ATTRIBUTES) REQUIRED

  • National Senior/Matric certificate plus three (3) year Financial Management/Accounting tertiary qualification (NQF 6/National Diploma).
  • Supply Chain Management qualification will be advantageous.
  • A valid driver’s licence.
  • Five (5) years of administrative experience.
  • Two (2) years of relevant management experience.
  • Supply Chain Management experience.
  • Understanding and application of basic computer software packages.
  • Ability to develop and implement operational plans.
  • Leadership and problem-solving skills.
  • Resource and risk management.
  • Business writing and project management skills.
  • Ability to compile and interpret reports and statistics.
  • Knowledge of the core administration, human resources, communication and financial disciplines and how to implement and leverage these within a matrix business environment: for example; working knowledge of the Constitution, Public Finance Management Act (PFMA), National Treasury Regulations, Legal Aid SA Act and other relevant Statutes.
  • Working knowledge of all employment-related Acts and functional ability in utilisation of electronic systems and technologies.

SALARY: Level 11 (R811,560.00) all-inclusive package

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 30 May 2023, quoting the reference number KIM/AM/12/05/2023 in the subject line to [email protected] or apply online at www.legal-aid.co.za

Enquiries to Sabelo Khanyile, Tel: 053 832 2348

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.


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