Job Title : Administrative Officer
Location :
Company : null
Salary :
Open Date : 2024-03-08
Close Date : 2024-07-08

Duties/Pligte Reception duties:

• Assisting visitors, facilitators and students with enquiries and directing them to the relevant venues;
• Providing general office support to the Department, handling electronic communication and/or telephone calls;
• Providing students with practice material where required.

Administrative duties:

• Managing bookings on Placement Plus and booking venues accordingly;
• Compiling and monitoring statistics;
• Capturing and monitoring attendance lists;
• Monitoring the sign-in book for walk-in students;
• Managing borrowing registers;
• Logging maintenance calls on Planon;
• Taking minutes during Unit meetings and distributing these minutes;
• Drafting staff duty registers;
• Completing ad hoc payment requests;
• Annual verification and confirmation of assets on the register and retiring assets when applicable.

Financial duties:

• Loading and/or editing requisitions, purchase orders, process goods receipt note (GRN), and submitting creditor invoices for payment;
• Entering expense reports/spend authorisation and processing expense reimbursement;
• Requesting invoice creation, submitting it to the debtor and following up on payment;
• Tracking orders and deliveries of equipment and consumables;
• Facilitating travel and accommodation arrangements of the SCSU staff;
• Maintaining the petty cash register.

General:

• Examinations: arranging catering, assisting with student duties in pre-quarantine, and printing student stickers if required;
• Arranging for collection of recycling and medical waste;
• Assisting with venue setup and clean-up as required;
• Unlocking and locking the Unit before and after work;
• Assisting with the general neatness of the Unit and kitchen;
• Performing ad hoc tasks as requested by the line manager, such as simulated patient duties, cleaning and repacking recyclable items.

Job Requirements/Pos Vereistes

• NQF level 5 or higher;
• At least two year's administrative experience;
• Computer skills in MS Word, Excel, PowerPoint, and Outlook;
• Good verbal and written communication skills in English;
• Good organisational skills;
• Self-driven and motivated to perform well;
• Flexibility / adaptability;
• The ability to function under pressure.

Recommendation/Aanbeveling

• Experience with Placement Plus;
• Experience with SUNFin.

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