Job Title : Billing Officer
Location : India
Company : Nayara Energy
Salary :
Open Date : 2023-04-18
Close Date : 2023-06-18
ACCOUNTABILITIES & RESPONSIBILITIES ACCOUNTABILITIES ACTIVITIES 1 Planning and co-ordination for day to day despatches as per plan by various modes viz. Pipeline, Road, Rail, Sea. Follow ups for timely availability of orders, pricing and offtake plan for the day Processing of indents for planning loads from relevant Gantries, Silos, Yard etc. Posting of proof of deliveries Induction of TTs Routine inspection of TTs Creation of vehicle master including updation of changes 2 Placement, loading and removal of Railway rakes from Rail Loading Gantry/siding and tank trucks from different Road Loading Gantries Follow up for timely placement and removal of Railway Rakes by Indian Railway Follow up for timely placement of trucks by various transporters. Co-ordination with Panel officer for safe and timely loading of intended product from relevant Gantries Proper and correct line ups for loading of various products from Gantries/Yard/Siding, assistance in reconciliation, Sampling of product etc Documentation as per SOP and industries guidelines like IQCM 3 Documentation against loaded/released products by various modes viz. Pipeline, Road, Rail, Sea. Completion of required documentation in ERP/SAP, preparation and release of invoices, e-way bills, e-invoices etc. Obtaining Railway’s Receipt Communication/despatch of relevant documents to destination/customer/sales team for realisation of product value, freight etc. Retention of records against despatches and release of various MIS 4 Weigh Bridge Operations Ensuring due checks before tare and gross weighment of trucks/Rakes. Capturing of weights and processing documentations Remain vigilant of possible manipulations and address them including seeking intervention from supervisor Creation of invoice and other related documentations , including keeping records 5 Rail and Road Gantries Operations Ensure safe operation of various infrastructures installed at Rail loading gantry and Road loading Gantries Supervision of loading operations Ensuring interventions to accomplish loading within stipulated timelines Monitoring proper line ups of to the Gantries for intended product loading, avoid any possible contamination Ensure pre loading and post loading checks Operation of product unloading pumps, slope handling system etc. Handle plant and personnel emergencies 6 LPG and POL Tank Farm Operations Ensure safe operation of various infrastructures viz. LPG Horton Spheres, Storage Tanks, Pumps etc. Ensure safe line ups of pumps and tanks in time for despatches of products Ensure safe receipt in time and storage of various products Requisite Sampling and gauging Operation of OWS facility Operation of chillers Handle plant and personnel emergencies 7 Unloading of Ethanol/Bio-diesel Ensure quality and quantity checks of incoming TTs Safe line ups for unloading Reconciliation of receipt quantity Release of TTs Posting of receipt in SAP Handle plant and personnel emergencies 8 Boarding of Vessels /Coastal documentation Board vessels meant for own movement Checks on quality and quantity loaded in vessel Finalisation of OTR to ascertain quantity loaded Handle emergent issues relating quantity Documentation against despatches viz. creation of Bill of Lading, Invoice etc 9 Control on Product Losses/ Stock Accounting Exercise due controls to minimise product losses at various stages of operations Ensure product handling losses within limit 10 Maintenance of records as per SOP, IQCM, other guidelines etc. Maintaining Records of various operations and activities Maintaining Log Books Maintain house-keeping Adherence to work permit system Maintain facilities and 11 Freight Payment to Railway etc Ensure proper plan and communication to Finance for required fund in freoght payment account Checking Railway Receipts and reconciliation of freight including communication to Finance 12 Seal and Lock Management Issue of locks/seal to TTs taking loads for delivered supplies Posting lock/seal numbers in TAS/SAP for printing on invoices and record keeping Reconciliations of seals issued and consumption on day to day basis Coordination with security for application of seals 13 Export Vessel Documentation Ensuring documentation against export vessels in co-ordination with IST/Jetty/PIT/Vessel Release of Bill of Lading Obtaining acknowledgment of vessel master on different documents as per list