Job Title : Billing Officer
Location : India
Company : Nayara Energy
Salary :
Open Date : 2023-04-18
Close Date : 2023-08-18

• ACCOUNTABILITIES & RESPONSIBILITIES
  

ACCOUNTABILITIES ACTIVITIES
1 Planning and co-ordination for day to day despatches as per plan by various modes viz. Pipeline, Road, Rail, Sea.

• Follow ups for timely availability of orders, pricing and offtake plan for the day
• Processing of indents for planning loads from relevant Gantries, Silos, Yard etc.
• Posting of proof of deliveries
• Induction of TTs
• Routine inspection of TTs
• Creation of vehicle master including updation of changes
  

2 Placement, loading and removal of Railway rakes from Rail Loading Gantry/siding and tank trucks from different Road Loading Gantries

• Follow up for timely placement and removal of Railway Rakes by Indian Railway
• Follow up for timely placement of trucks by various transporters.
• Co-ordination with Panel officer for safe and timely loading of intended product from relevant Gantries
• Proper and correct line ups for loading of various products from Gantries/Yard/Siding, assistance in reconciliation, Sampling of product etc
• Documentation as per SOP and industries guidelines like IQCM

3 Documentation against loaded/released products by various modes viz. Pipeline, Road, Rail, Sea.

• Completion of required documentation in ERP/SAP, preparation and release of invoices, e-way bills, e-invoices etc.
• Obtaining Railway’s Receipt
• Communication/despatch of relevant documents to destination/customer/sales team for realisation of product value, freight etc.
• Retention of records against despatches and release of various MIS
  

4 Weigh Bridge Operations

• Ensuring due checks before tare and gross weighment of trucks/Rakes.
• Capturing of weights and processing documentations
• Remain vigilant of possible manipulations and address them including seeking intervention from supervisor
• Creation of invoice and other related documentations , including keeping records

5 Rail and Road Gantries Operations

• Ensure safe operation of various infrastructures installed at Rail loading gantry and Road loading Gantries
• Supervision of loading operations
• Ensuring interventions to accomplish loading within stipulated timelines
• Monitoring proper line ups of to the Gantries for intended product loading, avoid any possible contamination
• Ensure pre loading and post loading checks
• Operation of product unloading pumps, slope handling system etc.
• Handle plant and personnel emergencies

6 LPG and POL Tank Farm Operations

• Ensure safe operation of various infrastructures viz. LPG Horton Spheres, Storage Tanks, Pumps etc.
• Ensure safe line ups of pumps and tanks in time for despatches of products
• Ensure safe receipt in time and storage of various products
• Requisite Sampling and gauging
• Operation of OWS facility
• Operation of chillers
• Handle plant and personnel emergencies
  

7 Unloading of Ethanol/Bio-diesel

• Ensure quality and quantity checks of incoming TTs
• Safe line ups for unloading
• Reconciliation of receipt quantity
• Release of TTs
• Posting of receipt in SAP
• Handle plant and personnel emergencies

8 Boarding of Vessels /Coastal documentation

• Board vessels meant for own movement
• Checks on quality and quantity loaded in vessel
• Finalisation of OTR to ascertain quantity loaded
• Handle emergent issues relating quantity
• Documentation against despatches viz. creation of Bill of Lading, Invoice etc
  

9 Control on Product Losses/ Stock Accounting

• Exercise due controls to minimise product losses at various stages of operations
• Ensure product handling losses within limit

10 Maintenance of records as per SOP, IQCM, other guidelines etc.

• Maintaining Records of various operations and activities
• Maintaining Log Books
• Maintain house-keeping
• Adherence to work permit system
• Maintain facilities and

11 Freight Payment to Railway etc

• Ensure proper plan and communication to Finance for required fund in freoght payment account
• Checking Railway Receipts and reconciliation of freight including communication to Finance
  

12 Seal and Lock Management

• Issue of locks/seal to TTs taking loads for delivered supplies
• Posting lock/seal numbers in TAS/SAP for printing on invoices and record keeping
• Reconciliations of seals issued and consumption on day to day basis
• Coordination with security for application of seals
  

13 Export Vessel Documentation

• Ensuring documentation against export vessels in co-ordination with IST/Jetty/PIT/Vessel
• Release of Bill of Lading
• Obtaining acknowledgment of vessel master on different documents as per list

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