Job Title : Executive AssistantLocation : IndiaCompany : Ferring Pharmaceuticals, Inc.Salary : Open Date : 2023-02-23Close Date : 2023-06-23
Job Description: Essential/Primary Responsibilities:
- Assists the General Manager, with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
- Communicates with the general staff on the General Manager’s behalf and coordinates logistics with both internally and externally.
- To organize events, such as internal and external meetings, conferences, visits from guests, business conferences etc.
- To be in charge for the administration of confidential files (e.g contract management) To manage other assigned tasks within the company such as HR, M&S, QC, IT, G&S, Logistics, DRP or SHE etc.
- To sort all different documents (various correspondences and invoices etc.) and file them accurately to keep archives up-to-date Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with prospects.
- Bachelor’s degree or equivalent experience
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Five to seven years providing support for upper-level management.
- Strong interpersonal skills and the ability to build relationships with stakeholders.
- Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
- Ability to work independently and with professional discretion.
- Fluency in oral and written in English (fluency in other languages an asset)
- Excellent management, time-management, communication skills and problem-solving skills.
- Must be a strong believer in service and support to superior and his/her team.