Job Title : Quality Improvement Administration AssistantLocation : Edinburgh EH4Company : NHS ScotlandSalary : Open Date : 2023-01-31Close Date : 2023-05-31
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
The purpose of the job is to provide a comprehensive range of secretarial and administrative support for several members of the Quality Improvement Support Team (QIST) and to ensure an efficient and effective service.
VACANCY
Quality Improvement Administration Assistant
Salary: Band 4
Hours: Part-time 20 hours
Please note: As this post is part-time the salary will be pro-rata.
Contract Fixed (6 months)
Base: Quality Improvement Support Team (QIST), Western General Hospital
Please note that the successful candidate may on occasion be required to travel to other sites in Lothian to
support events, support Quality Improvement Advisors work e.g. data extraction, attend meetings, minute taking, or for staff training.
Post Detail:
We are seeking an enthusiastic self-motivated individual to provide an effective comprehensive range of administrative, secretarial and systems support duties for our team and the wider service.
Although the basic duties of this post follow our Band 4 Generic Job Description (attached), this post will have particular focus on the following areas of responsibility (subject to regular review):
- Administration for the Quality Improvement Advisors
- Manage booking process for coaching clinics and courses
- Admin support for the WGH Quality Improvement Programme and Scottish Patient Safety Programme (SPSP)
- Organisation of large scale events, meetings, training courses and conferences (Virtual and face to face)
- Production of publications including Newsletters, Huddle Slides and Educational Materials
- Maintenance of an Intranet site
- Production of high quality papers and minute taking
- General Admin support for Team Infrastructure e.g. HR processes
Experience:
Applicants must have proven advanced administrative and secretarial skills, excellent IT skills - particularly MS Excel & MS Word. Experience of managing and maintaining databases and spreadsheets is also very useful.
The post holder must have a proven ability to organise and coordinate high level meetings. The successful candidate must have well developed organisational and interpersonal skills with a flexible approach to work. The ability to work well within a small team is also essential.
The post holder must have proven effective communication skills, with a customer service focused approach, in relation to the support function we provide to the wider organisation.
Knowledge of Quality Improvement is desirable, but not essential as training will be given.
Candidates will be educated to HNC/HND level or have an equivalent level of work experience in a similar role, preferably within the NHS or other similarly large organisation.
Interested? If you would like to have an informal discussion regarding this post, please contact Thivya Jevanesan, Quality Improvement Advisor via email: [email protected].
For further information on what is included in the role and what skills/experience are being looked for, click on the links at the bottom of the screen to the job description and person specification.
**Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**
*** We cannot accept late applications so please ensure your application is submitted early ***
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