Job Title : Facilities Coordinator II
Location : Qatar
Company : Texas A&M University
Salary :
Open Date : 2023-03-22
Close Date : 2023-07-22

Job Title Facilities Coordinator II Agency Texas A&M University Department Qatar Campus Proposed Minimum Salary Commensurate Job Location Doha, Ad Dawhah Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are The Texas A&M University at Qatar campus mission is to educate exemplary engineers and develop world-class leaders through internationally recognized undergraduate and graduate degree programs. We strive to generate new knowledge and intellectual capital through innovative research and collaborative partnerships that yield sustainable impact and advance the development goals of the State of Qatar and the region through expertise and engagement that expand human capital. What we want The Facilities Coordinator II, under general supervision, coordinates routine, preventative, and planned facility maintenance. Keeps buildings in safe, secured condition and in constant good working order. Coordinates maintenance and management related to mechanical and electrical operations, HVAC, custodial, and landscaping to ensure building is a comfortable and safe facility for faculty, staff, students, and guests. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity. What you need to know Salary is commensurate with experience. A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. Employees Supervised: Facility Coordinator I and Student Workers Physical Requirements - Specify physical requirements needed to perform the essential duties of the job. ALL physical requirements must tie directly to an essential job duty. This position is NOT located in the United States. One must be willing to relocate to Doha, Qatar. In addition to the benefits offered by Texas A&M University, Texas A&M at Qatar provides full-time employees with a robust package of incentives, allowances, and benefits based on employees’ experience, title, and family situation. Faculty and staff receive either furnished housing or a monthly housing allowance, as well as a monthly transportation allowance and an annual allowance to cover the cost of travel to their home country. Texas A&M at Qatar also covers private school tuition for Pre-K through Grade 12 for up to 4 child dependents, or provides an allowance for home schooling. All faculty members and staff members with 5 or more years of A&M System experience in Texas receive a significant salary premium that enhances their TRS annuity or ORP account value. Texas A&M at Qatar provides local insurance coverage and tax preparation services at no cost to employees; additional types of leave that ease the burden of traveling to one’s home country; and reimbursements for compassionate travel. Texas A&M at Qatar also coordinates and pays for the relocation and repatriation of employees and their families, and provides cash allowances for both. For more information about these and other incentives, allowances, and benefits, please contact [email protected] Furthermore, see a video about life at Texas A&M University at Qatar at https://www.qatar.tamu.edu/i-am/faculty-and-staff . . Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience
• Two years of related experience in facilities, building maintenance, or facilities construction scheduling and inventory

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications
• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills
• Ability to promptly respond to on-site emergency calls
• Ability to coordinate management, planning, and organization of building maintenance and operations
• Excellent customer service skills
• Ability to interact professionally with all levels of customers and coworkers
• Conflict resolution skills

Required Licenses and Certifications:

• Valid driver’s license

Other Requirements and Factors:

• Daily duties to be performed on-site
• Occasionally required to lift and/or exert force to move heavy weighted objects.
• Ability to be on call for emergencies.
• Ability to move about buildings and throughout campus.
• Ability to navigate in cramped spaces.
• Occasionally ascends and descends a ladder.
• Occasionally required to work in outdoor weather conditions.

Preferred Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience
• More than four years of facility management experience and/or experience in higher education
• Two or more years of supervisory/team leadership and communication experience

Preferred Knowledge, Skills, and Abilities:

• Familiar knowledge with facility management software including Service Now, Archibus/CAFM

Preferred Licenses and Certifications:

• IFMA or APPA

Responsibilities: Facility Management

• Serves as point of contact for maintenance issues to include custodial, plumbing, utilities, energy conservation, building automation systems, electrical systems, facility equipment, hazardous conditions, damaged walls, floors, and ceilings, building safety and security, and leaks.
• Tracks maintenance requests through ServiceNow ticketing system and Telecommunications.
• Serves as a point of contact or backup contact for all building inspections
• Conducts daily walk-throughs to ensure maintenance and permit to work activities are on task and in line with University and regulatory standards.
• Prepares required work requests for electrical, plumbing, custodial, carpentry, key and sign shops to perform work required to maintain facilities for instructional and research use.
• Serves as a contact for after-hours emergencies.
• Assists with and may coordinate departmental moves.
• Provides backup support to other Facility Coordinators as needed.
• Performance of these duties require operating a university vehicle to drive to various locations in a timely manner.
• May Supervise others.

Coordination

• Serves as backup point of contact with Capital Projects team and contractors to coordinate renovation and construction projects.
• Provides coordination of building access for Facilities related activities with occupant approval.
• Provides Facilities support for building security via hard keys and electronic security management.
• Assists in the coordination of emergency plans including annual fire drill, communicating access, safety and security rules, reporting security violations, etc.
• Coordinates with events team on common space usage for events, including after-hours use.
• Assists with the execution of space inventory.

Communication

• Coordinates communication between occupants and other stakeholders regarding facility-related issues to include maintenance, emergency preparedness and construction.
• Assists in the organization of and reports fire drills and emergency evacuation drills.
• Maintains and updates all building emergency evacuation signage in collaboration with F&LS and Emergency Management operations.
• Promotes safe building access practices for faculty, staff, and students.
• Coordinates communication between all concerned parties.
• Coordinates with outsourced area maintenance, landscape, and construction crews.
• Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

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