Administration Support Assistant (People and Digital)

Forestry and Land Scotland Scotland
Description

Job Title : Administration Support Assistant (People and Digital)
Location : Scotland
Company : Forestry and Land Scotland
Salary :
Open Date : 2023-05-23
Close Date : 2023-09-23
Details Reference number 290959 Salary £24,173 - £25,462 Job grade Other Pay Band 6b Contract type Permanent Business area SF Operational Services and Transformation Type of role Other Working pattern Full-time Number of jobs available 1

Contents

    Location

    About the job

    Benefits

    Things you need to know

    Apply and further information

Location

Scotland

About the job

Job summary

About the team

This role will sit within the Learning and Skills Development (L&SD) team, supporting them, Human Resources and the Digital function. These teams sit within the Operational Services and Transformation (OST) team, which leads organisation-wide change.

The L&SD team works with all areas of Scottish Forestry to implement and evaluate the Learning and Skills Development Strategy which captures, prioritises, delivers and evaluates Learning and Skills Development needs in line with the Agency’s Strategic Objectives and Corporate Plan.

In common with the L&SD Team, the People function, which is currently undergoing significant transformation, works across all areas of SF. The People Team provide operational and strategic advice and support to Senior Managers, Line Managers and staff across the entire range of HR services, including case management, policy development, resourcing and Equality, Diversity and Inclusion.

The Digital function, also works with all areas of Scottish Forestry to ensure that digital assets and estate meet the needs of business as well as meeting digital and cyber resilience standards. They make digital and systems decisions; identify emerging technologies and their potential; understand stakeholder requirements and organisational processes and devise options to improve systems; and assess business systems risk and identify mitigation actions.

Scottish Forestry is currently undergoing a significant systems transformation, implementing new Finance and HR and Payroll systems. This role will provide support to the People and Digital teams.

Job description

What you will do

The main area of focus will be to work with the Learning and Skills Development Manager to create the Scottish Forestry learning section on the Scottish Governments Learning Experience Platform, Pathways. In addition this role will provide an administrative support to the wider HR and Digital functions as required.

To be successful in this role, you will require the ability to organise your workload and be comfortable with addressing potentially conflicting priorities. The ability to adapt to change is essential. You will work closely with others and will require strong and effective communication skills. You should be methodical and organised with exceptional attention to detail and be confident in using a full range of IT and systems.

Whilst supporting the HR function you may have access to personal information therefore the ability to act with integrity and observe confidentiality will be essential.


Person specification

Experience

Essential:

  • Experience of working in an administrative role.
  • Ability work on own initiative and as part of a team.
  • Ability to manage multiple and often conflicting priorities and deadlines.
  • Experience of working with range of different stakeholders, senior management and colleagues across the organisation.

Desirable:

  • Experience of working with business systems such as HR, Payroll, Learning and Development.
  • Organising and maintaining administrative systems.


Technical

Essential:

  • Good knowledge and experience of Microsoft Office, especially Word, Excel and Outlook.

Desirable:

  • HNC/HND in Business Administration

Benefits

  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%

Things you need to know

Selection process details Please see our recruitment portal for further details.

Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants

Job contact :

Recruitment team


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