Job Title : Administrative Officer
Location : Stellenbosch, Western Cape
Company : Stellenbosch University
Salary :
Open Date : 2023-02-15
Close Date : 2023-04-16
Duties/Pligte Personal assistant to the Director and the Deputy Director which includes diary management and scheduling meetings; Administering the strategic calendar of the Division; Responsible for general office arrangements; Taking minutes of meetings and distributing it according to agreed timeframes; Providing administrative support to all staff within the Division; Providing administrative support to the facilities manager of the Old Luckhoff building; Completing requisitions and payments on behalf of the Division; Arranging transport and accommodation for colleagues and guests of the Division; Receiving guests and dealing with general enquiries; Responsible for the administration and logistics of functions in collaboration with the different units within the Division; Responsible for overall office supervision, including coordinating cleaning service support to the Division; Performing general administrative tasks, including distributing and writing of reports, memos and letters as per instruction. Persoonlike assistent vir die Direkteur en die Adjunkdirekteur wat dagboek bestuur en die reël van vergaderings insluit; Koördineer die strategiese kalender en notules tydens vergaderings; Verantwoordelik vir die algemene reëlings in die kantoor; Neem van notules en verspreiding daarvan volgens vasgestelde tydperke; Bied administratiewe steun aan alle personeel binne die Afdeling; Bied administratiewe ondersteuning aan die fasiliteitsbestuurder van die Ou Luckhoff gebou; Voltooi rekwisisies en betalings namens die Afdeling; Tref reis- en verblyfreëlings vir kollegas en gaste van die Afdeling; Ontvang gaste en hanteer algemene navrae; Verantwoordelik vir die logistieke en organisering van funksies in samewerking met die verskillende eenhede binne die Afdeling; Verantwoordelik vir oorhoofse kantoortoesig, met inbegrip van skoonmaakdienssteun aan die Afdeling; Verrig algemene administratiewe take, insluitend verspreiding en skryf van verslae, memo's, en briewe volgens instruksies. Job Requirements/Pos Vereistes Matric; At least two years' secretarial and/or administrative experience; Excellent verbal and written communication skills; The ability to liaise appropriately with individuals within and outside the University; Proven knowledge and extended experience of the use of administrative and financial computer systems; Independence and accuracy in performing tasks; Proven computer proficiency in the use of the Microsoft Office package (Word, Excel, PowerPoint and Outlook); High-level organisational skills with the proven ability to prioritise; Outstanding interpersonal skills. Matriek; Minstens twee jaar se sekretariële en/of administratiewe ervaring; Uitstekende mondelinge en skriftelike kommunikasievaardighede; Die vermoë om op gepaste wyse met persone binne en buite die Universiteit te skakel; Bewese kennis en uitgebreide ervaring van die gebruik van administratiewe en finansiële rekenaarstelsels; Selfstandigheid en akkuraatheid met die uitvoering van take; Bewese rekenaarvaardigheid in die Microsoft Office-pakket (Word, Excel, PowerPoint en Outlook); Hoëvlak-organisasievaardighede met die bewese vermoë om te kan prioritiseer; Uitstekende interpersoonlikevaardighede. Recommendation/Aanbeveling Experience with TeraTerm software. Ervaring van TeraTerm-sagteware.